A structured document, typically formatted as a spreadsheet, is employed to enumerate and organize the functionalities, processes, and data elements that a prospective enterprise resource planning (ERP) system must fulfill to meet the specific needs of an organization. This document serves as a central repository for capturing user needs, departmental expectations, and overall business goals related to the ERP implementation. For instance, a manufacturing company might use such a document to detail requirements regarding inventory management, production scheduling, and supply chain integration.
This structured listing offers numerous advantages, streamlining the selection and implementation of an ERP system. It ensures alignment between the organization’s needs and the chosen solution, reducing the risk of costly customizations or unmet expectations. Historically, these structured documents have evolved from simple checklists to comprehensive databases capturing granular details about business processes and system interactions. The use of a standardized format facilitates efficient communication and collaboration among stakeholders, including IT personnel, department heads, and potential ERP vendors.
